Killamarsh Junior School Privacy Notice
Information about pupils in schools
In reference to the Data Protection Act 1998 and General Data Protection Regulations 25th May 2018
(Further information can be found in our Data Protection Policy at the bottom of this page)
How we use pupil information
We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
The categories of pupil information that we process include:
How we collect pupil information
We collect pupil information via
Pupil data is essential for the schools’ operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain pupil information to us or if you have a choice in this.
To ensure your son or daughter’s information is kept safe we have the following controls/limitations in place:
Who processes your information?
Killamarsh Junior school is the data controller of the personal information you provide to us. This means the school determines the purposes for which, and the manner in which, any personal data relating to pupils and their families is to be processed
In some cases, your data will be outsourced to a third party processor; however, this will only be done with your consent, unless the law requires the school to share your data. Where the school outsources data to a third party processor, the same data protection standards that Killamarsh Junior School upholds are imposed on the processor.
GDPR for Schools Derbyshire County Council is the data protection officer. Their role is to oversee and monitor the school’s data protection procedures, and to ensure they are compliant with the GDPR. The data protection officer can be contacted by speaking to the school office.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. When you give your consent for your son or daughter’s information to be held and/or shared for any purpose you can withdraw that consent at any time by contacting: Miss Spencer (School Business Assistant)
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Miss Spencer.
You can also contact the person named above if you wish to:
If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our pupils with the Department for Education (DfE) either directly or via our local authority for the purpose of those data collections, under:
All data is transferred securely and held by DfE under a combination of software and hardware controls, which meet the current government security policy framework.
For more information, please see ‘How Government uses your data’ section.
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
The pupil data that we lawfully share with the DfE through data collections:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools
Much of the data about pupils in England goes on to be held in the National Pupil Database (NPD). To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you need more information about how our local authority and/or DfE collect and use your information, please visit:
If you are unable to access these websites, please contact:
For Derbyshire County Council:
Information Governance Officer
Children’s Services Department, Derbyshire County Council
Telephone: 01629 532011
Public Communications Unit,
Department for Education,
Great Smith Street,
London, SW1P 3BT
Telephone: 0370 000 2288
Should you have any concerns or complaints relating to your son or daughter about how we, as a school, obtain, use, store or share their personal data please contact: Miss Spencer (School Business Officer)
If however you are dissatisfied with our response to your concerns you can of course contact the:
Information Commissioners Office
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Fax: 01625 524 510
* The Information Commissioners Office deals with concerns and complaints relating to data protection and freedom of information legislation.